Exhibit Application

Event Details

This agreement governs participation in the Exhibit Hall at the 2026 National Health Disparities Summit, held December 3–4, 2026 at the Sheraton Pentagon City, Arlington, VA.

Booth Package

Each exhibitor booth includes:

• Standard exhibit space
• One 6’ draped table
• One chair
• Listed personnel based on exhibitor category
• Recognition in Summit materials per sponsorship tier

Payment Terms

• Payment is required to confirm exhibit space.
• Applications submitted without payment will not be assigned space.
• All fees must be paid in full prior to the event.

Booth Assignment

• Assignments are first‑come, first‑served upon receipt of full payment.
• NAEHD may adjust booth placement as needed.

Cancellation Policy

• Must be submitted in writing.
• $200 administrative fee applies.
• Refunds available until November 1, 2026.
• No refunds after November 1, 2026.

Exhibitor Conduct

• Professional behavior required at all times.
• NAEHD may remove exhibitors who disrupt the event or conflict with the Summit’s mission.

Use of Space

• Activities must remain within booth space.
• No subletting.
• No blocking aisles.
• Distribution limited to booth.
• Food/beverage distribution requires approval.

Damage Responsibility

Exhibitors are responsible for any damage caused to venue property.

Liability & Insurance

• Exhibitors must insure their own property.
• NAEHD is not liable for theft or damage.

Force Majeure

If the Summit is cancelled due to circumstances beyond NAEHD’s control, exhibit fees will be refunded.

Compliance

Exhibitors must comply with venue rules and safety requirements